Request for Payment form
Request for Payment
Expenditures by EMU check, which are not supported by a vendor’s invoice or EMU purchase order, are requested by completing a request for payment form (see below).
Payments to individuals for services performed or honorariums must be accompanied by a W-9 Form unless there is already one on file in the Business Office. Federal regulations stipulate that a W-9 be on file before payment can be made.
*NOTE: Payments to Internationals must be accompanied by a W-8 BEN unless that person is claiming a tax treaty exemption. If they are claiming a tax treaty exemption, the request for payment must be accompanied by Form 8233. Do NOT have Internationals complete a W-9.
Checks are issued on Friday only, so forms are due in the Business Office by noon on Tuesday for payment on Friday.
Completing the form:
- The “Check Payable to” name and address must be indicated in its entirety. NOTE: Visa status must be indicated when paying an individual.
- Indicate the account number and the amount to be charged.
- Descriptions should be thorough and due dates should be indicated.
- Required approvals are determined by the appropriate division and/or department head.
- Routing instructions are very important so that the office knows what to do with the check.